Keeps log of incoming packages and notifies faculty and staff upon arrival, and monitoring refrigerated packages. ), Must be very organized and able to work independently and proactively with minimal supervision and use discretion and sound judgment in independent decision-making, Required excellent oral, written and interpersonal communication skills and a good understanding of internal relationships, Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, and competing priorities, Invoice processing and oversight of all IT invoices and purchase orders, Research and resolve billing discrepancies, Provide ServiceNow administration including trouble-shooting, testing, and researching, Create and publish ServiceNow reports and dashboards, Communicate ServiceNow process changes, enhancements, and modifications, Provide AirWatch administration as needed, Maintain active licenses; track and audit mobile devices, Track copier leases and provide maintenance reconciliation, Order and maintain department supplies for copiers (toner & staples), Knowledge of Microsoft Office, with strong Excel skills, Detail-oriented and ability to prioritize and manage multiple tasks, Self-starter; able to perform duties independently in a fast-paced environment, Ability to interact with all levels including senior management, Strong time management, organizational and interpersonal skills, 2+ years college preferred (business emphasis) or additional relevant experience, Previous experience in data entry/reporting, database administration, or administrative/technical support preferred, Ability to prioritize and manage time/projects effectively, Demonstrated proficiency using all MS Office (Word, Access, Excel and PowerPoint) products, Knowledge and experience using database software and able to trouble-shoot systems problems, Ability to handle multiple deliverables and deadlines, Self-starter, proactive, and able to accomplish goals with little supervision, Team player with strong customer service skills, Demonstrated ability to communicate effectively over the phone and manage conflict effectively through distance relationship building, Fitness and/or wellness industry knowledge preferred, Detail conscious demonstrating a high degree of accuracy, Provide administrative support to training program leadership, Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations, Ensure completion of application materials and maintain confidential applicant files, Schedule applicant interviews and coordinate âinterview days.â, Coordinate recruitment, website updates, onboarding and related activities, Works with Human Resources to ensure trainees are paid on time and accurately, Supervise reporting of vacation and sick leave balances, Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events, Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs, May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects, Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship. When necessary, escalates the issues to management. Collates and distributes written minutes of Lung Transplant meetings, ) Gathers data for Center of Excellence contracts and UNOS reports, ) Maintains and distributes clinic and procedure schedules, ) Communicates with patients and referring physicians to facilitate the above, and to answer questions related to the administrative process in the post-transplant phase with the Lung Transplant Program, ) Assists with scanning of data collected into Epic to facilitate all of the above tasks, ) Organizes and participates in weekly transplant team conferences, ) Gathers data for Center of Excellence contracts and UNOS reports as needed, ) Trains in other administrative tasks related to the functioning of the Lung Transplant Program. Coordinate the executive's calendar, meetings and event arrangements, Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Must be familiar with executive protocol and requirements. Identified divisional reports for crime analysis and other divisions. Coordinates and schedules on-campus services such as Telecommunications, Facility Services, Copier Mgmt, and Property Mgmt. There are many types of resumes, and ways to format the document.Consider which options make the most sense for you. Types course syllabi, lectures, and exams for some of the first and second year courses. Be responsible for communications for meetings, May perform work related to the department budget and may suggest ways to reduce expenses. Additional pre-employment driving and drug screens may be required based on job responsibilities, Initiates payroll corrections as directed, and prepares pay adjustment notices to employees for supervisor's signature prior to forwarding to the payroll department, Prepares overtime authorizations and reports for approval by management, and ascertains the proper contract charges, Maintains a log of sick days, holidays, vacations, etc., for each employee, and ensures the accuracy of contract charges, Assists in preparing trial balances, charts, and graphs, and compiles information for non-recurring management reports from raw data, Accumulates accounting or business performance statistical data from statements and reports, and prepares standard reports by applying common mathematical formulas. Assist Section Director of Sedation and Analgesia, Varied administrative support to research faculty in their efforts to acquire funded grants, Develop and maintain databases and data forms, Microsoft Office software: Excel, Word, Access, Outlook, etc, Candidate must have at least 2 years experience working for a C level executive, Proficient in Microsoft Suite (Power Point, Excel, Word), Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues, High-level organizing and coordinating skills, Coordinate meetings and conference rooms for meetings, Submit expense reports, schedule travel and copy materials, Responsible for ordering supplies as needed, Proficient in Microsoft Office - Word, PowerPoint, Outlook and Excel, Must be self-motivated with a positive attitude and professional etiquette, Schedules, organizes, and provides staff support to complex high-level activities including meetings and events. Familiarity with Tech Integrator, Good ability to get tasks completed on time, Ability to work with people of all skill levels and organizational levels, Assist to Increase Hotel profitability by boosting sales activities and securing maximum bookings on hotel products & services, Provide added value to the teams by providing strong support to sales department, Establish and monitor all required computerized statistics, Coordinate Reservation and Sales Department in terms of rates and rooms availability, Secure constant adherence of all operating departments to Sales and Rate Policies and Marketing Plan implementation, Provide reports such as: Sales Overview, Benchmark, e-commerce, etc, Participate in the preparation of the marketing plans and hotel budgets, Participate in weekly sales, group and conference meetings, Assist in the development and implementation of the Hotel sales / marketing plan to ensure all revenue goals will be met and exceeded, Perform administrative duties such as tracking sales leads and providing reports, Handle incoming inquiries of guests on rates, products and coordinate these with the sales team, Perform telemarketing to designated clients, Receive client inquiries coming to the hotel for business, Experience working with Payroll and/or Human Resources within a University setting, Working knowledge of position classification frameworks, Experience utilizing Human Resources tracking systems with Oracle and the Talent Management Systems at Colorado State University, Experience with on-boarding processes for new employees, FSLA, FMLA, Workers Compensation, and Leave policies, General understanding of animal acquisition, transfers and billing in a research environment, Induct IMTE into metrology database for service internally and for processing externally to multiple suppliers, Establish and maintain a complete and accurate office filing system of procurement of services, parts and materials and associated quality records, Generate IMTE recall and past due reports for customers, following up with customer on all delinquent IMTE, Initiate purchase order requisitions and maintain detailed and accurate records of all purchases for monthly reconciliation, Drive supplier turnaround time by routinely engaging suppliers for status and commitment to contractual requirements, Work closely with customers on a daily basis to provide status of equipment and act as an interface to technicians within the laboratory, May perform varied duties in such fields as administration, employee and customer relations, business and financial management, procurement and property accountability, etc, Experience with database processing preferred, Previous experience in calibration laboratory environment or PMEL and familiarity with ANSI-Z540 OR ISO-17025 a plus, 35%- In absence of Client Services Supervisor, assists in writing and/or updating Standard Operations (SOPs) and acting as the Referral Coordinator (only in absence of both Client Services Supervisor and Referral Coordinator). In this position, you will play a key role in streamlining our companyâs workflow as the link between various departments, employees, and vendors. Assisted with event coordination for annual conference. You may have a winning personality, but your employers wonât know this until they interview you, and your resume can help you land an interview session. May serve as primary administrative contact between the Psychology Section and other institutions, Data collection and management for annual reports, program and supervision evaluation feedback, Identify and evaluate the methods for improving workflow and cost effectiveness and makes recommendations to the Training Directors for improvement, Excellent organizational skills with the ability to oversee multiple projects at the same time and the ability to function well under deadlines, Excellent interpersonal skills and flexibility, Ability to focus detailed, concentrated effort to multiple projects and re-establish priorities as necessary, Manage Executiveâs calendar including schedules, appointments, and establishing agendas, Coordinate property, broker, contractor conferences and off-site meetings, Coordinate frequent, less routine domestic and international travel that is increasing in complexity, Support Executive with report and data analytics, compilation, and sorting priorities, Support management of phone calls and email to Executive, Prepare and distribute Real Estate documents required for leases and other Real Estate functions of Corporate Officer, Direct routine correspondence and reports, 4-5 years of Executive level administrative experience preferred, Manages the electronic calendar for Associate Dean, Generates staff meeting materials, materials for donor meetings, and coordinates information for leadership-level communications, Proactively composes, proofreads, and edits correspondence including email, letters, and proposals, Serves as the primary contact for Associate Dean and Director of Development with visiting guests, Maintains donor records on behalf of Associate Dean to ensure that critical donor information, visit updates and stewardship data is reflected in the development database, Makes travel arrangements for Associate Dean, Collaborate and coordinate with the Office of the Dean to schedule and prepare materials for meetings, Ability to provide executive-level support in interpersonal, written and verbal communication, customer service, and calendaring, Demonstrated success as a member of a tightly integrated team, Advanced proficiency using Microsoft Office suite and Outlook as well as the Internet, Excellent verbal and interpersonal skills, including the ability to collaborate effectively with other departments at Carey and the larger institution, Excellent writing and editing skills, including the ability to draft original correspondence, proofread and edit significant documents with wide distribution, Skilled in handling deadlines, rapidly changing situations, and managing multiple projects, Proven ability to work with minimal supervision and to exercise independent judgment and discretion, Ability to gather data, interpret and compile in to readily understood formats/reports/spreadsheets to support projects or discussions at meetings, Event and project support, as a member of the Development and Alumni Relations team, 40%: Supervises and ensures coverage of the customer service phone bank function of Bursar Operations during core business hours; answers six-line phone system, directs all incoming correspondence and phone calls to appropriate office and campus personnel. Provides information that is requested by insures and patients. Performed a wide variety of confidential executive, secretarial and administrative duties. Managed complete flow of encounter forms through to medical insurance billing process. Administrative Coordinator â March 2002 to March 2003 Supported the department by providing secretarial support to the Director and manager. Copies and distributes announcements, emails or items of interest as directed by the Department Head or Faculty. Send new devices to remote sales team when needed, Manage logistics for customer visits to the office, Maintain break room supplies, coffee order, and office supplies, Phone reception for general inbound calls and roll-over calls as needed, Assist Office & Meeting Coordinator with logistics of business meeting planning, 3+ years of experience administrative or event coordination experience, Strong behaviors in alignment with the Cargill Leadership Model, Excellent skills at using Microsoft Office Products with a heavy emphasis on PowerPoint, Word, Outlook, as well as fundamental skills with Excel, Excellent communication skills to interact with customers, Creative thinking process to support presentation development, Experience dealing with confidential information, Ability to anticipate the needs of executive staff, Administrative Assistance for Associate Dean and Directors, Schedule appointments and maintain calendars, Greet guests, answer phones, circulate mail and make copies etc, Coordinate staff meetings, prepare meeting materials and agendas for the DAR office, Order supplies and track invoice payments, Prepare and submit accounts payable and purchasing paperwork, Ensure that expenses are reimbursed for members of the DAR office, With the Associate Dean, audit the DAR Central budget on a quarterly basis to ensure that resources are being allocated appropriately, Utilize the Johns Hopkins development Aladin database. 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